February 22, 2019 AJLC Council Meeting Summary (With revisions as members recommended, as of 2/26/2019, 2:30 pm)
Members in attendance: Al Kutz, Earl Mathison, Larry Miller, Wally Osterholt, Mark Schultz and Pastor Tom Wright. Dean Peterson was absent (excused).
The Meeting was called to order by Earl Mathison at 1:30 p.m.
Pastor Tom opened the meeting with a scripture lesson from Acts 2: 41-47 and a prayer.
Larry Miller moved to approve the minutes of January 15, 2019, January 3, 2019 and January 9, 2019 with corrections. It was seconded by Mark Schultz. Motion passed with an unanimous vote.
The Treasurer’s report dated December 31, 2018 was reviewed.
Roger DeBoer requested that some of the musical equipment, no longer used, be sold with revenues given to Abounding Joy Church treasury. Upon review of the request Larry Miller moved to sell the unused music equipment as coordinated by Roger DeBoer and/or Ken Lucy. It was seconded by Al Kutz. The motion passed with an unanimous vote.
Other items reviewed included a) Establishing a format to move our mission forward with positive look to the future, b) How church council members could handle concerns voiced by congregation members, c) An appreciation for Lee Hanson and Gordon Hansmeir who represented Abounding Joy Lutheran regarding a proposed city assessment for road improvements which resulted in no monetary loss for the Church, d) The potential of providing a $1.00 per hour raise to Marilyn Schultz, church secretary, for her excellent work and limited wage increase in the past year, e) Determine and add to the Personnel Committee membership, f) Consider having Marilyn Schultz attend church council meetings and assist the secretary in writing the minutes, and f) Thankfulness for the Thrivent contributions to the Church.
Election of Officers was discussed with each member indicating which office they would consider accepting.
Larry Miller moved that an unanimous ballot be approved for the following offices: President – Earl Mathison; Vice President – Mark Schultz; Secretary – Dean Peterson; and Treasurer – Wally Osterholt. It was seconded by Mark Schultz. Motion passed with an unanimous ballot.
Wally Osterholt moved that the regular church council meetings be held on the third Wednesday of each month at 1:00 p.m. at the Abounding Joy Lutheran Church. It was seconded by Larry Miller. Motion passed with an unanimous vote.
Larry Miller moved that the pastor and the church council officers meet on the second Wednesday of each month at 1:00 p.m. to review and discuss agenda items for discussion and action at the next church council meeting. All other church council members are also welcome to attend and give input. The motion was seconded by Mark Schultz. Motion passed with a unanimous vote.
Larry Miller moved to provide a $1.00 per hour increase to Marilyn Schultz’s wage starting January 1, 2019 with a “thank you” for her excellent service. It was seconded by Mark Schultz. Motion passed with a unanimous vote.
The church’s personnel/organization chart was reviewed. There was general consensus that it should be updated in the near future.
Other items/issues discussed included: a) church council member’s relationships to various Abounding Joy teams and missions; b) Next steps needed to engage the congregation’s members in identifying and articulating the congregation’s mission; c) Next steps needed to consider the future of various issues such as: 1. – retiring our mortgage in the next 4 to 6 years; 2. – Establishing an Abounding Joy Foundation; 3. – planning the 2020 budget; d. Creating a “Team Covenant” to build trust and fellowship with and among our various church leaders and team members; e) establish and plan how to implement one of the church council’s responsibilities to follow the Constitution (Article XI, Section 2) providing pastoral substitutes during the absence of the pastor; f) update job description for Pastor Tom; g) establish a process to provide pastor Tom a quarterly review; h) goal setting process for the church council and pastor; i) review of compensation for pastor Tom (past and future); j) establish a pastoral support team to assist him in his call and service to Abounding Joy Lutheran Church.
Pastor Tom led the council in prayer with all member joining together in the Lord’s Prayer.
There being no further business the meeting was adjourned at 3:07 p.m.
These minutes were written and submitted by Earl Mathison on behalf of secretary Dean Peterson.